Message Texte SMS

Account Administration

Once the sign up process is done, you should receive an email from DataWinners asking you to activate your account. Click on Activate your account link and you can start your trial.

Simply click the “upgrade” button on the dashboard and fill out the requested information.

Go Pro

Click to enlarge

The “Upgrade” button is no longer present in your Dashboard page and you received the upgrade confirmation email.

To reset password, go to app.datawinners.com.

If you are signed in, click the link to Sign out.

  1. Click on the link Sign in
  2. Click on the link Reset password
  3. Enter your email address, the one you use as a login
  4. Then select Get password
  5. You will receive an email from DataWinners
  6. Please follow the steps in the email.

You need to sign up for an account to log in to a DataWinners account.

You can try DataWinners by signing up a free account, it’s free for one year and you can collect up to 1,000 Submissions, including 50 SMS Submissions.

Once the sign up process is done, you’ll receive an email from DataWinners asking you to activate your account. Click on Activate your account.

Try changing your password on the account.

Go to https://app.datawinners.com/login/ and then click on Reset Password. Then in the email box, enter your email address. You should then receive an email that will let you set a new password.

Your account has not been activated yet. To do so, please click on the activation link contained in the email you received after the sign-up process.

 

With DataWinners, you cannot reuse the same email address and phone number that has already been registered in another account. The system will not accept an email address that has previously been used for activation.

No. DataWinners uses SMS, Smartphone or Tablet and Web as data collection channels. For the SMS channel, a dedicated local number is linked to your account.

Smartphone

Yes. It’s possible to register Identification Numbers using Smartphone.Fill out the Identification Number Type registration form using the DataWinners Android app exactly the same process as when you fill out a Questionnaire to submit data. Please follow the steps below:

  1. Download the blank Questionnaire onto your Smartphone by taping on the “Get Blank Questionnaire” menu
  2. Tap on “Fill Blank Questionnaire”. All Identification Numbers Type available will be listed as Questionnaires
  3. Fill out the selected Questionnaire by entering all the basic information about your Identification Number
  4. Once the Questionnaire is filled-out and saved, you can send it as a finalized Questionnaire.

Normally, when you go to Play Store, Datawinners is already available for installation and does not require any additional server url. Please retry and contact us if you still encounter an issue.

Make sure you are logged in to the Google Play Store with the account connected to your device.

Visit the DataWinners app page on the Google Play Store.

You should land on a page where you can see a text saying that the app is compatible with your smartphone if this is the case.

No. The Smartphone application is currently only compatible with Android smartphones and tablets.
Non-Android devices can use the Web versions of DataWinners Questionnaires while connected to the Internet.

No. DataWinners smartphone app can be used on Android only.
Non-Android devices can use the Web versions of DataWinners Questionnaires while connected to the Internet.

Please go to Settings – About Phone – You’ll see the Android version on the list

Our App will work with any Android tablet or Smartphone.

Given 1) how quickly new devices come out; 2) the different data collection needs of each country; and 3) the difference in each local market we usually just give generic advice such as:

  • Source locally (so you can get a warranty)
  • Check with the telephone companies; they may have subsidized deals as they do in the US
  • Decide if you need 3G capabilities or whether you can get by using Wi-Fi alone.
  • Make sure the device has a GPS
  • Try to download the DataWinners app on the phone before you buy it (if possible).

You can store the apk file in My Files and then follow the steps below:

  1. In your phone Settings, tap on Dans les Paramètres de votre téléphone, appuyez sur “Security”
  2. Select “Unknown sources – Allow install of non-Play Store applications”
  3. Go back to the folder where you stored your apk file and tap on it to install the application.
  4. Once the installation is completed, the DW logo should appear on your phone.

Before installing DataWinners on your tablet, make sure that you have already a Gmail account. Gmail is required to access the PlayStore from which you can download DataWinners.

Account

If you do not want yo use DataWinners with Amazon Web Services, you can download and install DataWinners onto your our own server.

DataWinners is an open source project. All the source codes can be found by clicking on the following link https://github.com/mangroveorg/mangrove. And the link for the android app is as follow https://github.com/mangroveorg/datawinners-smartphone.

No support is offered in that case.

Within a DataWinners account, you can have an unlimited number of projects and collect an unlimited number of data.

Once the sign up process is done, you should receive an email from DataWinners asking you to activate your account. Click on Activate your account link and you can start your trial.

The “Upgrade” button is no longer present in your Dashboard page and you received the upgrade confirmation email.

To reset password, go to app.datawinners.com.

If you are signed in, click the link to Sign out.

  1. Click on the link Sign in
  2. Click on the link Reset password
  3. Enter your email address, the one you use as a login
  4. Then select Get password
  5. You will receive an email from DataWinners
  6. Please follow the steps in the email.

You need to sign up for an account to log in to a DataWinners account.

You can try DataWinners by signing up a free account, it’s free for one year and you can collect up to 1,000 Submissions, including 50 SMS Submissions.

Once the sign up process is done, you’ll receive an email from DataWinners asking you to activate your account. Click on Activate your account.

Try changing your password on the account.

Go to https://app.datawinners.com/login/ and then click on Reset Password. Then in the email box, enter your email address. You should then receive an email that will let you set a new password.

Your account has not been activated yet. To do so, please click on the activation link contained in the email you received after the sign-up process.

 

With DataWinners, you cannot reuse the same email address and phone number that has already been registered in another account. The system will not accept an email address that has previously been used for activation.

Account > Users

Within a DataWinners account, you can have an unlimited number of projects and collect an unlimited number of data.

If you do not want yo use DataWinners with Amazon Web Services, you can download and install DataWinners onto your our own server.

DataWinners is an open source project. All the source codes can be found by clicking on the following link https://github.com/mangroveorg/mangrove. And the link for the android app is as follow https://github.com/mangroveorg/datawinners-smartphone.

No support is offered in that case.

Once the sign up process is done, you should receive an email from DataWinners asking you to activate your account. Click on Activate your account link and you can start your trial.

The “Upgrade” button is no longer present in your Dashboard page and you received the upgrade confirmation email.

You need to sign up for an account to log in to a DataWinners account.

You can try DataWinners by signing up a free account, it’s free for one year and you can collect up to 1,000 Submissions, including 50 SMS Submissions.

Once the sign up process is done, you’ll receive an email from DataWinners asking you to activate your account. Click on Activate your account.

Your account has not been activated yet. To do so, please click on the activation link contained in the email you received after the sign-up process.

 

No. DataWinners uses SMS, Smartphone or Tablet and Web as data collection channels. For the SMS channel, a dedicated local number is linked to your account.

Account access may be shared by creating User accounts for people in your organization. It is possible to add an unlimited number of Users to the account. Users will have access to all content in your account.

Only Administrators can register new Users. To do so, you need to do the following:

  1. Go to “Your account” at the top of the page
  2. Then click on the blue tab “Users”
  3. Then “Add a User” on the right hand side
  4. Then fill out your information
  5. The newly registered user will receive a confirmation message via email.

Please watch our video tutorial to learn How to Register a User.

Questionnaire > Analysis Page

Your data is stored on secure servers at Amazon Web Services in the United States of America.

With DataWinners, you have an unlimited amount of space to store your data.

Your data is stored in DataWinners server throughout your DataWinners subscription. But you can export your data at anytime and store it where you choose.

You can sort your data by data sender or by submission date. You also have the search option allowing you to display only the data you want.
You can do all these analysis in the Analysis page and the Submission Log page.

With DataWinners, you can view your collected data in table formats, pie and bar charts. Data can be filtered by submission date, by data sender, by case and you can even make a search for keyword.

Analysis Chart

Click to enlarge

Yes. DataWinners’ Analysis pages can perform simple analysis of collected data, including mapping, charting and graphing functions.

No. It is not yet possible to view your data on the Smartphone application. You can view your record only from the Web application.

Data Senders must be registered as Users to be able to access the data page. To do so, delete them from the Data Senders list and register them as a User. Then you can link them to the specific Questionnaires you want them to send in data.

Each week for example, the Project Manager can export the basic information, print it out and share with the Data Senders.

Data can be exported to Excel in one click.

DataWinners has also an API functionality allowing users to push the data collected with DataWinners to a third party application, automatically.

 

Identification Numbers

An Identification Number is what your questionnaire is about; a specific person, place, thing or event on which Data Senders report.

In many cases, the Data Sender interacts with an Identification Number, then sends in an individual report about the interaction:

  • A doctor examines a baby. In this case, the Identification Number is the baby.
  • A supervisor measures the quality of care at a clinic. The Identification Number is the clinic
  • An engineer measures the flow rate of a water pump. The Identification Number is the water pump.
  • A sales person sells products to a retailer: The Identification Number is the retailer.
Identification Numbers

Click to enlarge

An Identification Number Type is a general label. For example, you create the Identification Number Type “Clinic.” You could then register the following individual Identification Numbers:

  • North Clinic
  • South Clinic
  • East Clinic
  • West Clinic
My ID

Click to enlarge

The first step is to create an Identification Number registration form for your Identification Numbers. Come up with a list of simple background questions you’d like to collect for each of your Identification Number types as part of the Identification Number profile. DataWinners provides a first draft of the Identification Number questionnaire. You can edit this to include any questions that would be useful for your Questionnaire.Once your Identification Number Registration Form is ready, you have three options to register your Identification Number profiles:

  1. One-by-one using the web form
  2. In bulk using “Import a list”
  3. In the field using SMS

Please note that it is not yet possible to register an Identification Number by Smartphone.Please watch our video tutorial to learn How to Register an Identification Number.

My ID

Click to enlarge

You can link an Identification Number to a Questionnaire by choosing “Identification Number” as an answer type and then adding a new Identification Number Type or selecting an existing one.

Yes. It’s possible to register Identification Numbers using Smartphone.Fill out the Identification Number Type registration form using the DataWinners Android app exactly the same process as when you fill out a Questionnaire to submit data. Please follow the steps below:

  1. Download the blank Questionnaire onto your Smartphone by taping on the “Get Blank Questionnaire” menu
  2. Tap on “Fill Blank Questionnaire”. All Identification Numbers Type available will be listed as Questionnaires
  3. Fill out the selected Questionnaire by entering all the basic information about your Identification Number
  4. Once the Questionnaire is filled-out and saved, you can send it as a finalized Questionnaire.

Registering an Identification Number using SMS works exactly the same way as making an SMS Submission. But instead of submitting for a main Questionnaire, you use the Identification Number registration form. You can share this form with your Data Senders beforehand so they could register new Identification Numbers from the field, using SMS.

To find the SMS registration form, please follow the steps below:

  1.     Click on the blue tab “My (your ID number)”
  2.    Click on “(ID number) registration form”

Start with the Questionnaire code, then a space, then the answer to question 1, etc. Upon receipt of the Submission, DataWinners sends an automatic reply to your Data Sender with the ID asssigned to the ID number, allowing him to submit data related to this ID number.

No. If you want to make changes or add columns, please edit the Identification Number registration form instead of the Excel template, as this will generate an error. Once you’ve made all the changes, please download the template one more time.

During Questionnaire creation, select “Identification Number” from the answer type dropdown list. Then select an existing Identification Number type or add a new one.

No. Identification Number’s ID is not editable.

If you want to change it, please delete the Identification Number and register once again using the new ID.

DW-Public Help Center

The system is currently hosted with Amazon Web Services.

If you do not want yo use DataWinners with Amazon Web Services, you can download and install DataWinners onto your our own server.

DataWinners is an open source project. All the source codes can be found by clicking on the following link https://github.com/mangroveorg/mangrove. And the link for the android app is as follow https://github.com/mangroveorg/datawinners-smartphone.

No support is offered in that case.

Within a DataWinners account, you can have an unlimited number of projects and collect an unlimited number of data.

Text Message - SMS

To test your Questionnaire using your DataWinners account, please use the “Test SMS Questionnaire” link at the top of the page. This emulator allows you to simulate a real SMS submission.

Please watch our video tutorial to learn How to Test Your Questionnaire.

A phone number is automatically linked to Basic accounts +447860034166. You can find it in:

  1. The SMS Tester: please go to Section B. Please watch our youtube video to learn how to test your SMS Questionnaire.
  2. The SMS preview (from the Questionnaire Builder, on the top right hand side): Please go to Section B.
  3. In the overview page of each of your Questionnaire

Please note that, the Data Sender must be registered in your account beforehand to be able to send in data for a specific Questionnaire.

With a Basic account, you can make up to 1,000 Submissions, including 50 SMS Submissions.

Please watch our video tutorial to learn How to Test Your Questionnaire.

Test Questionnaire

Click to enlarge

To submit data on a basic phone, you type your SMS following the example shown on the SMS preview of your Questionnaire. You can access it in the Questionnaire builder page, click on the SMS preview in the upper hand side.

Please start with the Questionnaire code, then type your SMS as follows: answer to Question 1 [space], answer to Question 2 [space] answer to Question 3, etc.

Example: chi1 answer1 answer 2…

Submit Data from a simple cell phone

Click to enlarge

Any SMS-enabled phone can send data.

Yes. For Basic accounts, we provide an International number +447860034166. We do this because our service is available worldwide, and we simply cannot supply a local number for each country. However, for Pro SMS accounts, we link a local number to our client’s account, in an effort to keep communications costs as low as possible.

You need to use the + sign at the beginning of the number +447860034166

That means that you have a quota of 1,000 SMS in your DataWinners Subscription, including automatic reply SMS, reminders, API and SMS sent via send a message. If you go beyond the 1,000 SMS per month, you can buy 500 more for $50.

To find out more, please click on this link regarding our pricing.

DataWinners SMS service includes the following functions: SMS collection; Customizable Reply SMS upon receipt of SMS submission; Reminders; Send a message, allowing you to send grouped SMS to you Data Senders or to a group of recipients and one-question polls (“Did you receive the textbook shipment? Please respond with YES or NO”).

 

With DataWinners, you can collect data using any of the following channels: SMS, Smartphone/Tablet (we have our own DataWinners App in the Google Play Store) and via a Webform.

For the SMS channel, the Data Admins create the Questionnaire online. DataWinners then produces a pdf version of the Questionnaire. The Data Admins print out this pdf, then use it to train their field staff/employees. Field staff then use their own simple mobile phones to SMS in their answers (no Internet required).

With DataWinners Android app, offline data collection is possible. Users need connection only when downloading the blank Questionnaires and when submitting filled out Questionnaires.

For SMS collection, we link a local phone number to your account, via a virtual hosting. We can link either a normal SIM or a toll free number depending on the services available in the country.

Create a New Questionnaire

With DataWinners, you can create an unlimited number of Questionnaires quickly and easily. Every Questionnaire has a unique code. Data Senders start their SMS message with this code in order for DataWinners to identify which Questionnaire the Data Sender is answering. This code can be a combination of numbers and letters.

Yes. You can build your questionnaire in any language. Questions may be entered in any language or script (for example, Thai or Khmer). It is up to you to determine what language best apply to your Questionnaire and Data Senders.

Questionnaire Builder

Click to enlarge

Yes. DataWinners application for Android is build on ODK platform and we can handle 100-200 questions Questionnaires without any problem.

Yes. Questionnaires are editable.

To do so:

  1. Select your Questionnaire on the Dashboard page or on the Questionnaires page
  2. Then click on the “Questionnaire” tab
  3. Make the changes you want and click on “Save”

No. It’s not possible with a simple Questionnaire; all questions are mandatory.

If you want to make a question optional, use XLSForm to create your Questionnaire and do not put “yes” in the required column.

Yes. With Advanced Questionnaires (XLSForm), you can include skip logic and many other advanced features such as repeated set of Questions, required and hints, cascading select, grouping, and more.

Skip Logic

Click to enlarge

Yes, you can use branching logic using XLSForm. To learn more on XLSForm, please read the XLSForms Documentation or watch our video tutorial.

For data validation, you can set constraints in your Questionnaire, based on answers previously provided by your Data Sender, in the same Questionnaire.

Yes. With DataWinners’ advanced Questionnaires, you can collect media files, including photos, videos, audio files and signatures.

Watch our tutorial videos to learn more:

  1. How to Collect Media Files (how to insert the media files questions in the Questionnaire)
  2. How to Collect Media Files (using the DataWinners Smartphone App)

Dashboard

Simply click the “upgrade” button on the dashboard and fill out the requested information.

Go Pro

Click to enlarge

Contacts & Data Senders

A Data Sender is a person who sends in data. With DataWinners you can authorize people to send in data by first registering them as Data Senders. Then DataWinners will recognize the Data Senders by their telephone numbers or email addresses.

Register a Data Sender

Click to enlarge

With DataWinners, you have two types of user: Users and Data Senders.

  • Data Senders : People who are submitting data for your Questionnaires. They can submit data, register a new Identification Number, and import a list of Submissions.
  • Users: They can do the same thing as the Data Manager apart from adding a new User (Create/Edit Questionnaire, Submit Data, View Data, Register an Identification Number, Register Data Sender, etc.). Once a person is registered as a User, he is automatically registered as a Data Sender.

Watch our youtube video to know more on How to add Users

There are three options for registering your Data Senders:

  • One-by-one using the web form
  • In bulk using “Import a list”
  • In the field using SMS

Please watch our video tutorial to learn How to Register Data Senders.

Data Senders

Click to enlarge

Yes. Registration is required if you’re collecting data only from registered Data Senders. During registration you will be asked to include the telephone number that the Data Sender will use to send SMS. When registered Data Senders SMS in data, DataWinners will recognize the registered telephone number and accept the data. Any SMS from a non-registered number will be rejected and the Data Sender will receive an automatic error message.

For Web and Smartphone/Tablet channel, DataWinners will check the authorization by the email address of the Data Sender.

Each of your Data Senders must have their own login and password to use the Android application.

To do so, follow the steps below:

  1. Register your Data Senders by registering an email address for each,
  2. Ask them to activate their account by clicking on the activation link in the email sent by DataWinners (they can create their own password)
  3. Set each device using this information (login and password).

You can include a GPS question in your Questionnaire.

Using our Android application, you can capture the coordinates of the place where your Data Sender is located while filling out the Questionnaire.

GPS Record Location

Click to enlarge

To import your Contacts list, follow the steps below:

  1. Go to the Contacts page
  2. Click on Import Contacts
  3. Download the template: DataWinners_ImporterContacts
  4. Enter your Contacts information in the template and save
  5. Click on Upload a file and select the template you filled out
  6. A confirmation message will be displayed on the screen
Import Contacts to DataWinners

Click to enlarge

To give a Data Sender access to DataWinners via Web and Smartphone:

  1. Check the checkbox corresponding to the Data Sender,
  2. Select “Give access to Web and Smartphone” in the Actions dropdown list,
  3. Enter the email address of the Data Sender.
  4. Click on “Give access”
All Data Senders

Click to enlarge

No. As the creator of the questionnaires, you specify which of your Data Senders has permission to submit data for each questionnaire created.

Click on the Contacts button at the top right hand corner. You will see a list of all Registered Contacts. On the left hand side, you will see little check boxes next to each name. Click on one, and then go up to the “Actions” button on the top left hand side. Click on “Add to Questionnaire.” You will see a list all of your Questionnaires. You can then specify which Questionnaires your selected Contact or Data Sender will have permission to submit data for.

DW-App Contextual Help

If you do not want yo use DataWinners with Amazon Web Services, you can download and install DataWinners onto your our own server.

DataWinners is an open source project. All the source codes can be found by clicking on the following link https://github.com/mangroveorg/mangrove. And the link for the android app is as follow https://github.com/mangroveorg/datawinners-smartphone.

No support is offered in that case.

Within a DataWinners account, you can have an unlimited number of projects and collect an unlimited number of data.

To test your Questionnaire using your DataWinners account, please use the “Test SMS Questionnaire” link at the top of the page. This emulator allows you to simulate a real SMS submission.

Please watch our video tutorial to learn How to Test Your Questionnaire.

Questionnaires

With DataWinners, you can create an unlimited number of Questionnaires quickly and easily. Every Questionnaire has a unique code. Data Senders start their SMS message with this code in order for DataWinners to identify which Questionnaire the Data Sender is answering. This code can be a combination of numbers and letters.

A phone number is automatically linked to Basic accounts +447860034166. You can find it in:

  1. The SMS Tester: please go to Section B. Please watch our youtube video to learn how to test your SMS Questionnaire.
  2. The SMS preview (from the Questionnaire Builder, on the top right hand side): Please go to Section B.
  3. In the overview page of each of your Questionnaire

Please note that, the Data Sender must be registered in your account beforehand to be able to send in data for a specific Questionnaire.

With a Basic account, you can make up to 1,000 Submissions, including 50 SMS Submissions.

Please watch our video tutorial to learn How to Test Your Questionnaire.

Test Questionnaire

Click to enlarge

Yes. You can build your questionnaire in any language. Questions may be entered in any language or script (for example, Thai or Khmer). It is up to you to determine what language best apply to your Questionnaire and Data Senders.

Questionnaire Builder

Click to enlarge

Yes. DataWinners application for Android is build on ODK platform and we can handle 100-200 questions Questionnaires without any problem.

Yes. Questionnaires are editable.

To do so:

  1. Select your Questionnaire on the Dashboard page or on the Questionnaires page
  2. Then click on the “Questionnaire” tab
  3. Make the changes you want and click on “Save”

No. It’s not possible with a simple Questionnaire; all questions are mandatory.

If you want to make a question optional, use XLSForm to create your Questionnaire and do not put “yes” in the required column.

Yes. With Advanced Questionnaires (XLSForm), you can include skip logic and many other advanced features such as repeated set of Questions, required and hints, cascading select, grouping, and more.

Skip Logic

Click to enlarge

Yes, you can use branching logic using XLSForm. To learn more on XLSForm, please read the XLSForms Documentation or watch our video tutorial.

For data validation, you can set constraints in your Questionnaire, based on answers previously provided by your Data Sender, in the same Questionnaire.

Identification Numbers

An Identification Number is what your questionnaire is about; a specific person, place, thing or event on which Data Senders report.

In many cases, the Data Sender interacts with an Identification Number, then sends in an individual report about the interaction:

  • A doctor examines a baby. In this case, the Identification Number is the baby.
  • A supervisor measures the quality of care at a clinic. The Identification Number is the clinic
  • An engineer measures the flow rate of a water pump. The Identification Number is the water pump.
  • A sales person sells products to a retailer: The Identification Number is the retailer.
Identification Numbers

Click to enlarge

An Identification Number Type is a general label. For example, you create the Identification Number Type “Clinic.” You could then register the following individual Identification Numbers:

  • North Clinic
  • South Clinic
  • East Clinic
  • West Clinic
My ID

Click to enlarge

The first step is to create an Identification Number registration form for your Identification Numbers. Come up with a list of simple background questions you’d like to collect for each of your Identification Number types as part of the Identification Number profile. DataWinners provides a first draft of the Identification Number questionnaire. You can edit this to include any questions that would be useful for your Questionnaire.Once your Identification Number Registration Form is ready, you have three options to register your Identification Number profiles:

  1. One-by-one using the web form
  2. In bulk using “Import a list”
  3. In the field using SMS

Please note that it is not yet possible to register an Identification Number by Smartphone.Please watch our video tutorial to learn How to Register an Identification Number.

My ID

Click to enlarge

You can link an Identification Number to a Questionnaire by choosing “Identification Number” as an answer type and then adding a new Identification Number Type or selecting an existing one.

Yes. It’s possible to register Identification Numbers using Smartphone.Fill out the Identification Number Type registration form using the DataWinners Android app exactly the same process as when you fill out a Questionnaire to submit data. Please follow the steps below:

  1. Download the blank Questionnaire onto your Smartphone by taping on the “Get Blank Questionnaire” menu
  2. Tap on “Fill Blank Questionnaire”. All Identification Numbers Type available will be listed as Questionnaires
  3. Fill out the selected Questionnaire by entering all the basic information about your Identification Number
  4. Once the Questionnaire is filled-out and saved, you can send it as a finalized Questionnaire.

Registering an Identification Number using SMS works exactly the same way as making an SMS Submission. But instead of submitting for a main Questionnaire, you use the Identification Number registration form. You can share this form with your Data Senders beforehand so they could register new Identification Numbers from the field, using SMS.

To find the SMS registration form, please follow the steps below:

  1.     Click on the blue tab “My (your ID number)”
  2.    Click on “(ID number) registration form”

Start with the Questionnaire code, then a space, then the answer to question 1, etc. Upon receipt of the Submission, DataWinners sends an automatic reply to your Data Sender with the ID asssigned to the ID number, allowing him to submit data related to this ID number.

No. If you want to make changes or add columns, please edit the Identification Number registration form instead of the Excel template, as this will generate an error. Once you’ve made all the changes, please download the template one more time.

During Questionnaire creation, select “Identification Number” from the answer type dropdown list. Then select an existing Identification Number type or add a new one.

No. Identification Number’s ID is not editable.

If you want to change it, please delete the Identification Number and register once again using the new ID.

Analyze Data

With DataWinners, you have an unlimited amount of space to store your data.

Your data is stored in DataWinners server throughout your DataWinners subscription. But you can export your data at anytime and store it where you choose.

You can sort your data by data sender or by submission date. You also have the search option allowing you to display only the data you want.
You can do all these analysis in the Analysis page and the Submission Log page.

With DataWinners, you can view your collected data in table formats, pie and bar charts. Data can be filtered by submission date, by data sender, by case and you can even make a search for keyword.

Analysis Chart

Click to enlarge

Yes. DataWinners’ Analysis pages can perform simple analysis of collected data, including mapping, charting and graphing functions.

No. It is not yet possible to view your data on the Smartphone application. You can view your record only from the Web application.

Data Senders must be registered as Users to be able to access the data page. To do so, delete them from the Data Senders list and register them as a User. Then you can link them to the specific Questionnaires you want them to send in data.

Each week for example, the Project Manager can export the basic information, print it out and share with the Data Senders.

Data can be exported to Excel in one click.

DataWinners has also an API functionality allowing users to push the data collected with DataWinners to a third party application, automatically.

 

  1. Export your data to Excel from Analysis or Submission Log page
  2. Open SPSS Analytics
  3. Click on File > Open > Data > Choose Excel in the file dropdown list
  4. Select the Excel file containing your data > Paste
  5. Choose the sheet in the dropdown list > Click on OK
  6. Register the syntax so you won’t have to redo these steps for your future data.

Contacts

A Data Sender is a person who sends in data. With DataWinners you can authorize people to send in data by first registering them as Data Senders. Then DataWinners will recognize the Data Senders by their telephone numbers or email addresses.

Register a Data Sender

Click to enlarge

With DataWinners, you have two types of user: Users and Data Senders.

  • Data Senders : People who are submitting data for your Questionnaires. They can submit data, register a new Identification Number, and import a list of Submissions.
  • Users: They can do the same thing as the Data Manager apart from adding a new User (Create/Edit Questionnaire, Submit Data, View Data, Register an Identification Number, Register Data Sender, etc.). Once a person is registered as a User, he is automatically registered as a Data Sender.

Watch our youtube video to know more on How to add Users

There are three options for registering your Data Senders:

  • One-by-one using the web form
  • In bulk using “Import a list”
  • In the field using SMS

Please watch our video tutorial to learn How to Register Data Senders.

Data Senders

Click to enlarge

Yes. Registration is required if you’re collecting data only from registered Data Senders. During registration you will be asked to include the telephone number that the Data Sender will use to send SMS. When registered Data Senders SMS in data, DataWinners will recognize the registered telephone number and accept the data. Any SMS from a non-registered number will be rejected and the Data Sender will receive an automatic error message.

For Web and Smartphone/Tablet channel, DataWinners will check the authorization by the email address of the Data Sender.

Each of your Data Senders must have their own login and password to use the Android application.

To do so, follow the steps below:

  1. Register your Data Senders by registering an email address for each,
  2. Ask them to activate their account by clicking on the activation link in the email sent by DataWinners (they can create their own password)
  3. Set each device using this information (login and password).

You can include a GPS question in your Questionnaire.

Using our Android application, you can capture the coordinates of the place where your Data Sender is located while filling out the Questionnaire.

GPS Record Location

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To import your Contacts list, follow the steps below:

  1. Go to the Contacts page
  2. Click on Import Contacts
  3. Download the template: DataWinners_ImporterContacts
  4. Enter your Contacts information in the template and save
  5. Click on Upload a file and select the template you filled out
  6. A confirmation message will be displayed on the screen
Import Contacts to DataWinners

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To give a Data Sender access to DataWinners via Web and Smartphone:

  1. Check the checkbox corresponding to the Data Sender,
  2. Select “Give access to Web and Smartphone” in the Actions dropdown list,
  3. Enter the email address of the Data Sender.
  4. Click on “Give access”
All Data Senders

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No. As the creator of the questionnaires, you specify which of your Data Senders has permission to submit data for each questionnaire created.

Click on the Contacts button at the top right hand corner. You will see a list of all Registered Contacts. On the left hand side, you will see little check boxes next to each name. Click on one, and then go up to the “Actions” button on the top left hand side. Click on “Add to Questionnaire.” You will see a list all of your Questionnaires. You can then specify which Questionnaires your selected Contact or Data Sender will have permission to submit data for.

Languages

There are two different confirmations. We put the content of the SMS in the reply when the reply plus the answers provided can fit in one SMS (160 chacacters). If the answers are too long for the SMS, we just say “Thank you. We received your SMS”. It depends on the length of your Questionnaires and the answers provided.

  • It may be due to a network problem. Please ask them to re-submit.
  • Ask your Data Senders to check their SMS inbox to make sure that it’s not full.
  • Ask your Data Senders to check if they submitted their data to the right number.

In the current release of DataWinners, Success and Error messages can be sent in English, French, Malagasy and Portuguese. You can also add new language if needed by customizing the reply messages in the Language pages.

Choose the Success and error message language on the Automatic Reply SMS page, under the Messages & Reminders tab, by choosing the right language in the dropdown list.

Automatic Reply SMS

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Yes. You can customize the Reply SMS. Click on the Language button and customize your replies or add new languages if needed.

Languages Questionnaire

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This is a network problem. Please ask your Data Senders to submit their data later.

For the Techies

The system is currently hosted with Amazon Web Services.

Your data is stored on secure servers at Amazon Web Services in the United States of America.

  • Internet Explorer 7 and newer versions
  • Firefox 3.0 and newer versions
  • Safari 5.1 and newer versions

DataWinners uses a flat database.

DataWinners uses a flat database. But, if you want to analyze your data via a relational database, you have two options:

  • The data you collect via DataWinners can be exported/extracted and sent to another application via our Submission feed. If you already have an application for data analysis, you can send the data collected through DataWinners to this application using our API. It’s free but it requires some programming on your side. This is done only one time and thereafter the data is exported there automatically, depending on your needs
  • We can develop a customized application for you. This is not included in the DataWinners subscription. Please let us know if you’re interested and we can prepare a quotation for you.

No. We don’t have a separate version for the private sector. Organizations in the private sector are using this same version of DataWinners.

No. DataWinners is an open source project. There is no special license needed to host DataWinners on your own servers. All the source codes can be at this URL https://github.com/mangroveorg/mangrove.

No. DataWinners is not HIPAA compliant.

If it is not a possibility to use DataWinners’ usual platform because of HIPAA regulations — then another option could be to download DataWinners onto your server there.

You can download DataWinners via this link: https://github.com/mangroveorg/datawinners, and you would also need to download Mangrove: https://github.com/mangroveorg/mangrove/.

You may want to check with telephone operators in the countries in which you will be working to see if they temporarily store SMS messages sent through their networks, in case that would be a concern for you.

Yes. If your Android phone connects over a GPRS network, then our App can download newly created forms and send back filled out questionnaires.

Questionnaire > Messages & Reminders

DataWinners can also send SMS directly to communicate with the people in the field. Please note that this requires a local telephone linked to your account.

You can choose between three groups of recipients:

  1. My Data Senders linked to this Questionnaire,
  2. All Data Senders of all Questionnaires,
  3. Other People

Please watch our video tutorial to learn How to Send a Message.

Send a Message

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Create a Group of Contacts grouping Users and Administrators.

Follow the steps below:

  1. Click on the “Contacts” button
  2. Click on “Add a Group”, name your Group and click on “Add”
  3. Click on “All Contacts”
  4. Select your Users and administrators from the list
  5. Select “Add to Groups” in the action dropdown list

Now, you can send an SMS to the Group:

  1. Click on “Send an SMS”
  2. Select “Group” as a recipient
  3. Select your Group
Send a Message

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With DataWinners, it is possible to send automatic reminders to your Data Senders to remind them to send in data. DataWinners can then send up to three reminders during each reporting period. You can specify when you want these reminders to be sent by checking the corresponding check box. Reminder message text can be edited as needed.

Please note that this requires a local telephone linked to your account.

This functionality is only available for Pro SMS accounts.

Please watch our video tutorial to learn How to Set Reminders.

Reminders

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Organizations can use DataWinners to send automatically up to three reminders to field staff who have not already submitted data for the current deadline.

To do so, please:

  1. Click on the blue tab named Reminder,
  2. Set your deadline,
  3. Set the number of days before and after the deadline on which you want to send reminders and,
  4. Edit your text message for x day before, the day of the deadline, and x days after the deadline reminders.

Open the sent reminders page to confirm that your reminders have been sent. You can also refer to the dashboard page to learn how many reminders have been sent during the month as only delivered reminders are displayed.

When setting up reminders, set the deadline and choose when you want the reminders to be sent. DataWinners can then send up to three reminders during each reporting period.

If you check the checkbox at the bottom of the page saying: Only send reminders to senders who have not already submitted data for the current deadline, reminders will be sent to these people only.

Reminders

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You can only set one due date in a DataWinners Questionnaire so this is not possible.

  1. You can create a Questionnaire for each deadline just for reminders and sending SMS to a group. For example, one Questionnaire for weekly deadline, another one for monthly deadline, another one for semi-annual and a fourth one for annual deadline. Let’s call these “group Questionnaires”, with just a dummy question in each Questionnaire. Your Data Senders will be submitting data to the first real Questionnaire. This way you will be able to have all your data in one Questionnaire.
  2. Link all the Data Senders related to each group to the appropriate Questionnaire (Example: link all the Data Senders for whom deadline is weekly to the weekly Questionnaire, etc.).
  3. Set reminders in the weekly and monthly group Questionnaire. When you set the reminders, check only the “x days before the deadline” and “the day of the deadline” to avoid people from receiving reminders even if they’ve already submitted their data.
  4. For quarterly and semi-annual deadlines, as DW don’t have these options in the deadline dropdown list, you can send the reminders manually via “Send a message”. You can just choose “Data Senders linked to this Questionnaire” and the message will be sent only to the specific group.

Questionnaire > My {Identification Number}

An Identification Number is what your questionnaire is about; a specific person, place, thing or event on which Data Senders report.

In many cases, the Data Sender interacts with an Identification Number, then sends in an individual report about the interaction:

  • A doctor examines a baby. In this case, the Identification Number is the baby.
  • A supervisor measures the quality of care at a clinic. The Identification Number is the clinic
  • An engineer measures the flow rate of a water pump. The Identification Number is the water pump.
  • A sales person sells products to a retailer: The Identification Number is the retailer.
Identification Numbers

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An Identification Number Type is a general label. For example, you create the Identification Number Type “Clinic.” You could then register the following individual Identification Numbers:

  • North Clinic
  • South Clinic
  • East Clinic
  • West Clinic
My ID

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The first step is to create an Identification Number registration form for your Identification Numbers. Come up with a list of simple background questions you’d like to collect for each of your Identification Number types as part of the Identification Number profile. DataWinners provides a first draft of the Identification Number questionnaire. You can edit this to include any questions that would be useful for your Questionnaire.Once your Identification Number Registration Form is ready, you have three options to register your Identification Number profiles:

  1. One-by-one using the web form
  2. In bulk using “Import a list”
  3. In the field using SMS

Please note that it is not yet possible to register an Identification Number by Smartphone.Please watch our video tutorial to learn How to Register an Identification Number.

My ID

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You can link an Identification Number to a Questionnaire by choosing “Identification Number” as an answer type and then adding a new Identification Number Type or selecting an existing one.

Yes. It’s possible to register Identification Numbers using Smartphone.Fill out the Identification Number Type registration form using the DataWinners Android app exactly the same process as when you fill out a Questionnaire to submit data. Please follow the steps below:

  1. Download the blank Questionnaire onto your Smartphone by taping on the “Get Blank Questionnaire” menu
  2. Tap on “Fill Blank Questionnaire”. All Identification Numbers Type available will be listed as Questionnaires
  3. Fill out the selected Questionnaire by entering all the basic information about your Identification Number
  4. Once the Questionnaire is filled-out and saved, you can send it as a finalized Questionnaire.

Registering an Identification Number using SMS works exactly the same way as making an SMS Submission. But instead of submitting for a main Questionnaire, you use the Identification Number registration form. You can share this form with your Data Senders beforehand so they could register new Identification Numbers from the field, using SMS.

To find the SMS registration form, please follow the steps below:

  1.     Click on the blue tab “My (your ID number)”
  2.    Click on “(ID number) registration form”

Start with the Questionnaire code, then a space, then the answer to question 1, etc. Upon receipt of the Submission, DataWinners sends an automatic reply to your Data Sender with the ID asssigned to the ID number, allowing him to submit data related to this ID number.

No. If you want to make changes or add columns, please edit the Identification Number registration form instead of the Excel template, as this will generate an error. Once you’ve made all the changes, please download the template one more time.

During Questionnaire creation, select “Identification Number” from the answer type dropdown list. Then select an existing Identification Number type or add a new one.

No. Identification Number’s ID is not editable.

If you want to change it, please delete the Identification Number and register once again using the new ID.

Collect Data

To test your Questionnaire using your DataWinners account, please use the “Test SMS Questionnaire” link at the top of the page. This emulator allows you to simulate a real SMS submission.

Please watch our video tutorial to learn How to Test Your Questionnaire.

A phone number is automatically linked to Basic accounts +447860034166. You can find it in:

  1. The SMS Tester: please go to Section B. Please watch our youtube video to learn how to test your SMS Questionnaire.
  2. The SMS preview (from the Questionnaire Builder, on the top right hand side): Please go to Section B.
  3. In the overview page of each of your Questionnaire

Please note that, the Data Sender must be registered in your account beforehand to be able to send in data for a specific Questionnaire.

With a Basic account, you can make up to 1,000 Submissions, including 50 SMS Submissions.

Please watch our video tutorial to learn How to Test Your Questionnaire.

Test Questionnaire

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To submit data on a basic phone, you type your SMS following the example shown on the SMS preview of your Questionnaire. You can access it in the Questionnaire builder page, click on the SMS preview in the upper hand side.

Please start with the Questionnaire code, then type your SMS as follows: answer to Question 1 [space], answer to Question 2 [space] answer to Question 3, etc.

Example: chi1 answer1 answer 2…

Submit Data from a simple cell phone

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Any SMS-enabled phone can send data.

Yes. For Basic accounts, we provide an International number +447860034166. We do this because our service is available worldwide, and we simply cannot supply a local number for each country. However, for Pro SMS accounts, we link a local number to our client’s account, in an effort to keep communications costs as low as possible.

Yes. It’s possible to register Identification Numbers using Smartphone.Fill out the Identification Number Type registration form using the DataWinners Android app exactly the same process as when you fill out a Questionnaire to submit data. Please follow the steps below:

  1. Download the blank Questionnaire onto your Smartphone by taping on the “Get Blank Questionnaire” menu
  2. Tap on “Fill Blank Questionnaire”. All Identification Numbers Type available will be listed as Questionnaires
  3. Fill out the selected Questionnaire by entering all the basic information about your Identification Number
  4. Once the Questionnaire is filled-out and saved, you can send it as a finalized Questionnaire.

You need to use the + sign at the beginning of the number +447860034166

That means that you have a quota of 1,000 SMS in your DataWinners Subscription, including automatic reply SMS, reminders, API and SMS sent via send a message. If you go beyond the 1,000 SMS per month, you can buy 500 more for $50.

To find out more, please click on this link regarding our pricing.

DataWinners SMS service includes the following functions: SMS collection; Customizable Reply SMS upon receipt of SMS submission; Reminders; Send a message, allowing you to send grouped SMS to you Data Senders or to a group of recipients and one-question polls (“Did you receive the textbook shipment? Please respond with YES or NO”).

 

Questionnaire > My Data Senders

A Data Sender is a person who sends in data. With DataWinners you can authorize people to send in data by first registering them as Data Senders. Then DataWinners will recognize the Data Senders by their telephone numbers or email addresses.

Register a Data Sender

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With DataWinners, you have two types of user: Users and Data Senders.

  • Data Senders : People who are submitting data for your Questionnaires. They can submit data, register a new Identification Number, and import a list of Submissions.
  • Users: They can do the same thing as the Data Manager apart from adding a new User (Create/Edit Questionnaire, Submit Data, View Data, Register an Identification Number, Register Data Sender, etc.). Once a person is registered as a User, he is automatically registered as a Data Sender.

Watch our youtube video to know more on How to add Users

There are three options for registering your Data Senders:

  • One-by-one using the web form
  • In bulk using “Import a list”
  • In the field using SMS

Please watch our video tutorial to learn How to Register Data Senders.

Data Senders

Click to enlarge

Yes. Registration is required if you’re collecting data only from registered Data Senders. During registration you will be asked to include the telephone number that the Data Sender will use to send SMS. When registered Data Senders SMS in data, DataWinners will recognize the registered telephone number and accept the data. Any SMS from a non-registered number will be rejected and the Data Sender will receive an automatic error message.

For Web and Smartphone/Tablet channel, DataWinners will check the authorization by the email address of the Data Sender.

You can include a GPS question in your Questionnaire.

Using our Android application, you can capture the coordinates of the place where your Data Sender is located while filling out the Questionnaire.

GPS Record Location

Click to enlarge

To import your Contacts list, follow the steps below:

  1. Go to the Contacts page
  2. Click on Import Contacts
  3. Download the template: DataWinners_ImporterContacts
  4. Enter your Contacts information in the template and save
  5. Click on Upload a file and select the template you filled out
  6. A confirmation message will be displayed on the screen
Import Contacts to DataWinners

Click to enlarge

To give a Data Sender access to DataWinners via Web and Smartphone:

  1. Check the checkbox corresponding to the Data Sender,
  2. Select “Give access to Web and Smartphone” in the Actions dropdown list,
  3. Enter the email address of the Data Sender.
  4. Click on “Give access”
All Data Senders

Click to enlarge

No. As the creator of the questionnaires, you specify which of your Data Senders has permission to submit data for each questionnaire created.

Click on the Contacts button at the top right hand corner. You will see a list of all Registered Contacts. On the left hand side, you will see little check boxes next to each name. Click on one, and then go up to the “Actions” button on the top left hand side. Click on “Add to Questionnaire.” You will see a list all of your Questionnaires. You can then specify which Questionnaires your selected Contact or Data Sender will have permission to submit data for.

No. Once registered, a Data Sender is able to send in data for all current and future Questionnaires. You have to register a Data Sender only one time and just link him to a specific Questionnaire when needed. To do so please:

  1. Click on the “Contacts” button,
  2. Check the box next to the Contacts or data senders you want to link to your Questionnaire,
  3. Then choose Add to Questionnaire in the Actions dropdown list at the top of the page,
  4. Then select your Questionnaire(s) in the list of Questionnaires, and click on Confirm at the bottom of the page.

Contacts & Data Senders

A Data Sender is a person who sends in data. With DataWinners you can authorize people to send in data by first registering them as Data Senders. Then DataWinners will recognize the Data Senders by their telephone numbers or email addresses.

Register a Data Sender

Click to enlarge

With DataWinners, you have two types of user: Users and Data Senders.

  • Data Senders : People who are submitting data for your Questionnaires. They can submit data, register a new Identification Number, and import a list of Submissions.
  • Users: They can do the same thing as the Data Manager apart from adding a new User (Create/Edit Questionnaire, Submit Data, View Data, Register an Identification Number, Register Data Sender, etc.). Once a person is registered as a User, he is automatically registered as a Data Sender.

Watch our youtube video to know more on How to add Users

There are three options for registering your Data Senders:

  • One-by-one using the web form
  • In bulk using “Import a list”
  • In the field using SMS

Please watch our video tutorial to learn How to Register Data Senders.

Data Senders

Click to enlarge

Yes. Registration is required if you’re collecting data only from registered Data Senders. During registration you will be asked to include the telephone number that the Data Sender will use to send SMS. When registered Data Senders SMS in data, DataWinners will recognize the registered telephone number and accept the data. Any SMS from a non-registered number will be rejected and the Data Sender will receive an automatic error message.

For Web and Smartphone/Tablet channel, DataWinners will check the authorization by the email address of the Data Sender.

Each of your Data Senders must have their own login and password to use the Android application.

To do so, follow the steps below:

  1. Register your Data Senders by registering an email address for each,
  2. Ask them to activate their account by clicking on the activation link in the email sent by DataWinners (they can create their own password)
  3. Set each device using this information (login and password).

You can include a GPS question in your Questionnaire.

Using our Android application, you can capture the coordinates of the place where your Data Sender is located while filling out the Questionnaire.

GPS Record Location

Click to enlarge

To import your Contacts list, follow the steps below:

  1. Go to the Contacts page
  2. Click on Import Contacts
  3. Download the template: DataWinners_ImporterContacts
  4. Enter your Contacts information in the template and save
  5. Click on Upload a file and select the template you filled out
  6. A confirmation message will be displayed on the screen
Import Contacts to DataWinners

Click to enlarge

To give a Data Sender access to DataWinners via Web and Smartphone:

  1. Check the checkbox corresponding to the Data Sender,
  2. Select “Give access to Web and Smartphone” in the Actions dropdown list,
  3. Enter the email address of the Data Sender.
  4. Click on “Give access”
All Data Senders

Click to enlarge

No. As the creator of the questionnaires, you specify which of your Data Senders has permission to submit data for each questionnaire created.

Click on the Contacts button at the top right hand corner. You will see a list of all Registered Contacts. On the left hand side, you will see little check boxes next to each name. Click on one, and then go up to the “Actions” button on the top left hand side. Click on “Add to Questionnaire.” You will see a list all of your Questionnaires. You can then specify which Questionnaires your selected Contact or Data Sender will have permission to submit data for.

Questionnaire > Overview

To test your Questionnaire using your DataWinners account, please use the “Test SMS Questionnaire” link at the top of the page. This emulator allows you to simulate a real SMS submission.

Please watch our video tutorial to learn How to Test Your Questionnaire.

A phone number is automatically linked to Basic accounts +447860034166. You can find it in:

  1. The SMS Tester: please go to Section B. Please watch our youtube video to learn how to test your SMS Questionnaire.
  2. The SMS preview (from the Questionnaire Builder, on the top right hand side): Please go to Section B.
  3. In the overview page of each of your Questionnaire

Please note that, the Data Sender must be registered in your account beforehand to be able to send in data for a specific Questionnaire.

With a Basic account, you can make up to 1,000 Submissions, including 50 SMS Submissions.

Please watch our video tutorial to learn How to Test Your Questionnaire.

Test Questionnaire

Click to enlarge

Yes. DataWinners application for Android is build on ODK platform and we can handle 100-200 questions Questionnaires without any problem.

To submit data on a basic phone, you type your SMS following the example shown on the SMS preview of your Questionnaire. You can access it in the Questionnaire builder page, click on the SMS preview in the upper hand side.

Please start with the Questionnaire code, then type your SMS as follows: answer to Question 1 [space], answer to Question 2 [space] answer to Question 3, etc.

Example: chi1 answer1 answer 2…

Submit Data from a simple cell phone

Click to enlarge

Any SMS-enabled phone can send data.

Yes. For Basic accounts, we provide an International number +447860034166. We do this because our service is available worldwide, and we simply cannot supply a local number for each country. However, for Pro SMS accounts, we link a local number to our client’s account, in an effort to keep communications costs as low as possible.

You need to use the + sign at the beginning of the number +447860034166

Yes, you can use branching logic using XLSForm. To learn more on XLSForm, please read the XLSForms Documentation or watch our video tutorial.

For data validation, you can set constraints in your Questionnaire, based on answers previously provided by your Data Sender, in the same Questionnaire.

That means that you have a quota of 1,000 SMS in your DataWinners Subscription, including automatic reply SMS, reminders, API and SMS sent via send a message. If you go beyond the 1,000 SMS per month, you can buy 500 more for $50.

To find out more, please click on this link regarding our pricing.

Create Questionnaires

With DataWinners, you can create an unlimited number of Questionnaires quickly and easily. Every Questionnaire has a unique code. Data Senders start their SMS message with this code in order for DataWinners to identify which Questionnaire the Data Sender is answering. This code can be a combination of numbers and letters.

Yes. You can build your questionnaire in any language. Questions may be entered in any language or script (for example, Thai or Khmer). It is up to you to determine what language best apply to your Questionnaire and Data Senders.

Questionnaire Builder

Click to enlarge

Yes. DataWinners application for Android is build on ODK platform and we can handle 100-200 questions Questionnaires without any problem.

Yes. Questionnaires are editable.

To do so:

  1. Select your Questionnaire on the Dashboard page or on the Questionnaires page
  2. Then click on the “Questionnaire” tab
  3. Make the changes you want and click on “Save”

No. It’s not possible with a simple Questionnaire; all questions are mandatory.

If you want to make a question optional, use XLSForm to create your Questionnaire and do not put “yes” in the required column.

Yes. With Advanced Questionnaires (XLSForm), you can include skip logic and many other advanced features such as repeated set of Questions, required and hints, cascading select, grouping, and more.

Skip Logic

Click to enlarge

Yes, you can use branching logic using XLSForm. To learn more on XLSForm, please read the XLSForms Documentation or watch our video tutorial.

For data validation, you can set constraints in your Questionnaire, based on answers previously provided by your Data Sender, in the same Questionnaire.

Yes. With DataWinners’ advanced Questionnaires, you can collect media files, including photos, videos, audio files and signatures.

Watch our tutorial videos to learn more:

  1. How to Collect Media Files (how to insert the media files questions in the Questionnaire)
  2. How to Collect Media Files (using the DataWinners Smartphone App)

Questionnaire > Questionnaire

With DataWinners, you can create an unlimited number of Questionnaires quickly and easily. Every Questionnaire has a unique code. Data Senders start their SMS message with this code in order for DataWinners to identify which Questionnaire the Data Sender is answering. This code can be a combination of numbers and letters.

Yes. You can build your questionnaire in any language. Questions may be entered in any language or script (for example, Thai or Khmer). It is up to you to determine what language best apply to your Questionnaire and Data Senders.

Questionnaire Builder

Click to enlarge

Yes. DataWinners application for Android is build on ODK platform and we can handle 100-200 questions Questionnaires without any problem.

Yes. Questionnaires are editable.

To do so:

  1. Select your Questionnaire on the Dashboard page or on the Questionnaires page
  2. Then click on the “Questionnaire” tab
  3. Make the changes you want and click on “Save”

No. It’s not possible with a simple Questionnaire; all questions are mandatory.

If you want to make a question optional, use XLSForm to create your Questionnaire and do not put “yes” in the required column.

Yes. With Advanced Questionnaires (XLSForm), you can include skip logic and many other advanced features such as repeated set of Questions, required and hints, cascading select, grouping, and more.

Skip Logic

Click to enlarge

Yes, you can use branching logic using XLSForm. To learn more on XLSForm, please read the XLSForms Documentation or watch our video tutorial.

For data validation, you can set constraints in your Questionnaire, based on answers previously provided by your Data Sender, in the same Questionnaire.

Yes. With DataWinners’ advanced Questionnaires, you can collect media files, including photos, videos, audio files and signatures.

Watch our tutorial videos to learn more:

  1. How to Collect Media Files (how to insert the media files questions in the Questionnaire)
  2. How to Collect Media Files (using the DataWinners Smartphone App)

Messages & Reminders

DataWinners can also send SMS directly to communicate with the people in the field. Please note that this requires a local telephone linked to your account.

You can choose between three groups of recipients:

  1. My Data Senders linked to this Questionnaire,
  2. All Data Senders of all Questionnaires,
  3. Other People

Please watch our video tutorial to learn How to Send a Message.

Send a Message

Click to enlarge

Create a Group of Contacts grouping Users and Administrators.

Follow the steps below:

  1. Click on the “Contacts” button
  2. Click on “Add a Group”, name your Group and click on “Add”
  3. Click on “All Contacts”
  4. Select your Users and administrators from the list
  5. Select “Add to Groups” in the action dropdown list

Now, you can send an SMS to the Group:

  1. Click on “Send an SMS”
  2. Select “Group” as a recipient
  3. Select your Group
Send a Message

Click to enlarge

With DataWinners, it is possible to send automatic reminders to your Data Senders to remind them to send in data. DataWinners can then send up to three reminders during each reporting period. You can specify when you want these reminders to be sent by checking the corresponding check box. Reminder message text can be edited as needed.

Please note that this requires a local telephone linked to your account.

This functionality is only available for Pro SMS accounts.

Please watch our video tutorial to learn How to Set Reminders.

Reminders

Click to enlarge

Organizations can use DataWinners to send automatically up to three reminders to field staff who have not already submitted data for the current deadline.

To do so, please:

  1. Click on the blue tab named Reminder,
  2. Set your deadline,
  3. Set the number of days before and after the deadline on which you want to send reminders and,
  4. Edit your text message for x day before, the day of the deadline, and x days after the deadline reminders.

Open the sent reminders page to confirm that your reminders have been sent. You can also refer to the dashboard page to learn how many reminders have been sent during the month as only delivered reminders are displayed.

When setting up reminders, set the deadline and choose when you want the reminders to be sent. DataWinners can then send up to three reminders during each reporting period.

If you check the checkbox at the bottom of the page saying: Only send reminders to senders who have not already submitted data for the current deadline, reminders will be sent to these people only.

Reminders

Click to enlarge

You can only set one due date in a DataWinners Questionnaire so this is not possible.

  1. You can create a Questionnaire for each deadline just for reminders and sending SMS to a group. For example, one Questionnaire for weekly deadline, another one for monthly deadline, another one for semi-annual and a fourth one for annual deadline. Let’s call these “group Questionnaires”, with just a dummy question in each Questionnaire. Your Data Senders will be submitting data to the first real Questionnaire. This way you will be able to have all your data in one Questionnaire.
  2. Link all the Data Senders related to each group to the appropriate Questionnaire (Example: link all the Data Senders for whom deadline is weekly to the weekly Questionnaire, etc.).
  3. Set reminders in the weekly and monthly group Questionnaire. When you set the reminders, check only the “x days before the deadline” and “the day of the deadline” to avoid people from receiving reminders even if they’ve already submitted their data.
  4. For quarterly and semi-annual deadlines, as DW don’t have these options in the deadline dropdown list, you can send the reminders manually via “Send a message”. You can just choose “Data Senders linked to this Questionnaire” and the message will be sent only to the specific group.

Questionnaire > Submission Log

Your data is stored on secure servers at Amazon Web Services in the United States of America.

With DataWinners, you have an unlimited amount of space to store your data.

Your data is stored in DataWinners server throughout your DataWinners subscription. But you can export your data at anytime and store it where you choose.

You can sort your data by data sender or by submission date. You also have the search option allowing you to display only the data you want.
You can do all these analysis in the Analysis page and the Submission Log page.

With DataWinners, you can view your collected data in table formats, pie and bar charts. Data can be filtered by submission date, by data sender, by case and you can even make a search for keyword.

Analysis Chart

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Yes. DataWinners’ Analysis pages can perform simple analysis of collected data, including mapping, charting and graphing functions.

No. It is not yet possible to view your data on the Smartphone application. You can view your record only from the Web application.

Data Senders must be registered as Users to be able to access the data page. To do so, delete them from the Data Senders list and register them as a User. Then you can link them to the specific Questionnaires you want them to send in data.

Each week for example, the Project Manager can export the basic information, print it out and share with the Data Senders.

Data can be exported to Excel in one click.

DataWinners has also an API functionality allowing users to push the data collected with DataWinners to a third party application, automatically.

 

Questionnaire > Web Submission

To test your Questionnaire using your DataWinners account, please use the “Test SMS Questionnaire” link at the top of the page. This emulator allows you to simulate a real SMS submission.

Please watch our video tutorial to learn How to Test Your Questionnaire.

A phone number is automatically linked to Basic accounts +447860034166. You can find it in:

  1. The SMS Tester: please go to Section B. Please watch our youtube video to learn how to test your SMS Questionnaire.
  2. The SMS preview (from the Questionnaire Builder, on the top right hand side): Please go to Section B.
  3. In the overview page of each of your Questionnaire

Please note that, the Data Sender must be registered in your account beforehand to be able to send in data for a specific Questionnaire.

With a Basic account, you can make up to 1,000 Submissions, including 50 SMS Submissions.

Please watch our video tutorial to learn How to Test Your Questionnaire.

Test Questionnaire

Click to enlarge

To submit data on a basic phone, you type your SMS following the example shown on the SMS preview of your Questionnaire. You can access it in the Questionnaire builder page, click on the SMS preview in the upper hand side.

Please start with the Questionnaire code, then type your SMS as follows: answer to Question 1 [space], answer to Question 2 [space] answer to Question 3, etc.

Example: chi1 answer1 answer 2…

Submit Data from a simple cell phone

Click to enlarge

Any SMS-enabled phone can send data.

Yes. For Basic accounts, we provide an International number +447860034166. We do this because our service is available worldwide, and we simply cannot supply a local number for each country. However, for Pro SMS accounts, we link a local number to our client’s account, in an effort to keep communications costs as low as possible.

You need to use the + sign at the beginning of the number +447860034166

That means that you have a quota of 1,000 SMS in your DataWinners Subscription, including automatic reply SMS, reminders, API and SMS sent via send a message. If you go beyond the 1,000 SMS per month, you can buy 500 more for $50.

To find out more, please click on this link regarding our pricing.

DataWinners SMS service includes the following functions: SMS collection; Customizable Reply SMS upon receipt of SMS submission; Reminders; Send a message, allowing you to send grouped SMS to you Data Senders or to a group of recipients and one-question polls (“Did you receive the textbook shipment? Please respond with YES or NO”).

 

Normally, when you go to Play Store, Datawinners is already available for installation and does not require any additional server url. Please retry and contact us if you still encounter an issue.